It is safe to assume that every business, no matter how big or small, will conduct meetings as a way of getting things done around the office.
When organised properly, business meetings can be incredibly effective and efficient. However, more often than not, many meetings can be a waste of time for both the employer and employees if the meeting lacks focus, direction, or takes place when attendees are unprepared.
Luckily, there are solutions available to counteract problems regarding these unproductive meetings. Employers simply need to be open to changing the way meetings are conducted in their business. Here are a few ideas to get that ball rolling:
Set the agenda
Meetings need purpose. Therefore, any issues that need discussing should be listed as items on the agenda. Itemising each issue also gives everyone a firm guideline of what is expected to be discussed. While sticking to the agenda may be boring for some, at least employers will be able to rest easy afterward knowing that the issues worrying them have been addressed.
Know who is present
Having an attendance sheet for everyone to sign upon entering the meeting can help set the scene that the meeting is serious. If anyone has to excuse themselves from the meeting, the minutes should record the time of their leave and return so the employer can keep track of who was present when each agenda item was discussed.
Timing is everything
It is important that meetings start on time. Starting a meeting on time reinforces the idea that others will fall behind if they are late. It will also help to ensure that adequate time is spent discussing each item on the agenda properly.